Better Work Management, Better Productivity

Better Work Management Better Productivity

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There are three things that I gave up this year that allowed me to work better. I’ll list them down here and if you find what I’ve done doable, then you can follow what I’ve done.

The three things I gave up were multi-tasking, making long and unrealistic to-do lists and finally, working at a pace unfit for me.

Let’s start with multi-tasking. I would do a lot at the same time before, thinking that was the right way to accomplish as much as I can. I was wrong. I would be creating documents, perform administrative tasks and looking for prospect leads all at the same time. Also I allowed myself to end my work hours late, just so I could finish everything. I never really got anything substantially done, and would feel stress and tired at the end of the day. I allowed myself to get in that stressful cycle that many people allow themselves to get into, based on the notion that it is the norm in the business of marketing and communications.

The reason why I multi-tasked was because of the second thing I gave up: the long and unrealistic to-do lists. Ever since my first job, I loved seeing my calendar packed with tasks. Again, it was because of that “big-city-busy” mindset that I had. If there was something non-urgent pending, I would put it there, even if other heavier tasks were on hand. Those non-urgent tasks pended for a long time, with some left unattended to completely.

Because of trying to do things at a fast work pace, I sacrificed the quality of my work before. In addition, I was always panicky and disorganized. Having a to-do list and multi-tasking so much just to check off everything on that list left me more disorganized than organized. I thought something was really wrong with me since I couldn’t cope. Then I started reading a slew of articles on productivity and success a little earlier this year and that’s when I realized that the two things I had been doing – multi-tasking and having long to-do lists weren’t exactly right, even if they seemed normal in terms of business practices. Also, having a slower pace wasn’t such a bad thing after all.

The first thing I stopped was multi-tasking. I still had a long to-do list, but I performed the tasks there one by one. When a colleague or client would text, call, e-mail to request something from me, I would finish the task at hand before responding. For my colleagues, I would inform them that I was doing something, and that I would get back to them when I’m done.

The next thing I did was learn to create shorter to-do lists. I’m still in the learning process, but the shorter lists have gotten me more work done. They have helped me regain focus, especially on the bigger things that our organization is striving for. In addition, I numbered the tasks according to priority.

The last thing, which I just started doing, was to move at a pace that fits me, with no feelings of insecurity or guilt. I can say that the work I have done are substantially better, because of my focus on the tasks at hand. And oh, my work table looks remarkably neater now!

There are still times when I have to work past the prescribed work hours or work faster than the pace I have. But being more focused in my work management has lead me to cope with these instances better. While this has worked for me, others might like working at a fast pace, with more tasks. To each his/her own. It just so happened that the above things I changed worked for me.

Thanks for reading my blog!

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